Virginia Beach Retired Employees Association

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Virginia Beach Retired Employees Association

Statement of Operating Revenues

And Cash Balances

For the period

January 18th, 2012 through February 14th, 2012

 

Beginning Cash Balance – January 18th, 2012                                                                         $  4,220.15

 

Income

            Contributions                                                                                              $ 0.00

 

            Raffle Income

                        Raffle Ticket Sales                                                    $116.00

                        Raffle Pay-out                                                             -58.00

            Net Raffle Income                                                                                         58.00

 

            Membership Dues

                        2012 Dues – Renewal                                              $440.00

                        2012 Dues – New members                                        20.00

                        2011 Dues - Renewals                                                    0.00

                        2013 Dues – Prepaid                                                    50.00

           

            Total Membership Dues                                                                             510.00

           

            Interest Income

                        Credit Union                                                                $0.00               

                        Wells Fargo Bank                                                             .01

 

            Total Interest Income                                                                                       .01

           

Total Income                                                                                                                                      568.01            

Total Cash available                                                                                                                   $  4,788.16

            Operations

 

                        Postage                                                                                            145.22

                        Promotional Expense (GC gift card)                                                 0.00

                        Software                                                                                              0.00

                        Supplies                                                                                               0.00

                        Tip for Golden Corral Servers                                                            0.00

                        Expenses of Guest Speaker                                                                0.00

 

            Total Operations Expense                                                                                                     145.22

Total Cash on hand – February 14th, 2012                                                                              $  4,642.94

 

 

Cash Balances, February 14th, 2012

Petty Cash                                                                                                                                      $    50.00

Wells Fargo – Checking                                                                                                                  3,115.87

Wells Fargo – Savings                                                                                                                     1,477.07

Total Cash Balance – February 14th, 2012                                                                                $ 4,642.94

 

 

Membership Count,  February 14th, 2012

Paid Regular Members                                                                      253*

Associate Members                                                                             12

 

Total Membership                                                                             265

 

* One member asked to be dropped from the roles of the organization

 

 

VBREA Communications Committee

 

 

The purpose of the Communications Committee is to provide retirees news and information in an accurate and timely manner. This is accomplished through publishing a quarterly newsletter, maintaining the VBREA website, creation of cards and letters to our members, preparing and mailing of letters to encourage new retirees to join the association, and maintain membership list.

The committee generally meets on the second Tuesday of the month at 10:00 am at the Department of Agriculture (Bldg. 14). Committee members are George Denice and Jeanine Nosay (Co-Chairs), Dorothy Simmons (Newsletter Editor), Jim Livsey (Web Master), Rusty Bedard, Brenda Riggs, Jo-Ann Clegg,  Debbie Yancey, Oscar Gilbert, and Sandy MacKay (City Liaison).

   

 

 

 

 

 

 

 

 

Virginia Beach Retired

Employees Association

Board of Directors Meeting

Building 14, Municipal Center

January 18, 2011

9:30 AM

 

Attendees: Barbara Byrd, George Denice, Lee Edmondson, Brenda Riggs,

Jane Draper, Sandy MacKay, Jim Livsey and a special guest, Regina (Jeannie)

Lyons of PSDT.

 

Welcome: Barbara welcomed everyone to our first meeting of the New

Year and is looking forward to having another great year for the VBREA

 

Board Members Reports:

President: Barbara is excited about the Board working together to make

this a good year. She will also send the end of the year report to Mr. Spore

as well as letter for the website.

 

Vice President: No report this meeting; however, as the months progress,

Brenda is anticipating more activity.

 

Secretary: Minutes of November, 2011 meeting had been approved by an

email vote in December so Jane Draper brought up the question (in an effort

to expedite the minutes being posted on the website earlier), of allowing the

minutes to be approved by the Board by email vote. The board agreed so

this procedure will be followed in the future.

 

Treasurer: Lee presented his financial statements which are attached to

this report. There are three sets ~ November 16th through December 31,

2011; January 1, 2012 through January 2012 and the annual report. He has

purchased a software program with a membership database for

approximately $250. There is an annual update fee of about $80. He has

sent out 183 bills with approximately 86 left to pay. Membership cards were

VBREA Minutes

 

Page Two

January 18, 2012

discussed. These can be produced much easier with the new membership

software program. He will investigate the logistics of this and report back

to the board. Lee will coordinate a meeting with Barbara, he and Judy

Cannon to meet at the bank to get the check card transferred over to

Barbara. He will purchase about 200 forever stamps to have on hand since

the cost of a stamp will be increasing two cents in the near future.

 

Committee Reports:

 

Benefits: David was not at the meeting but his email of January 11, 2012

regarding the General Assembly is attached for the record.

 

Communication Committee: December, 2011 and January 2012 minutes are

attached to these minutes. Jim expressed concern that his information is

not as current as it should be on the website. He's requesting we keep him

current with information so he can continue to produce an excellent product

and one of which we all can be proud. A motion was made, seconded and

approved that Lee purchase 500 pens for the VBREA with a cost of no more

than $300.

 

Involvement Committee: There was no report from the Involvement

Committee; however, they are hoping to plan a behind the scenes tour of the

Virginia Aquarium. Apparently there is a $75 insurance cost so the Board

recommended the committee get the information together and resubmit it

to the Board for consideration.

 

PSDT: Jeannie Lyons is "shadowing" Sandy this year as the PSDT liaison.

She will attend the meetings as she can. The Jeepers-Peepers program is

still in effect until March 14, 2011. PSDT is collecting old glasses as well as

eye glass cases to donate to the Lions club.

 

VBREA Website: Again, Jim has requested all information submitted to him

for publication is current. The visitor report for 2011 is attached. Brenda

will add a page to the website which will be named "Community". It will be

VBREA Minutes

 

Page Three

January 18, 2012

dedicated to recycling and reusing and will have links to various other

programs along those lines.

 

Unfinished Business: No unfinished business.

New Business: Motion was made, seconded and approved to move the annual

meeting to November 14, 2012 because of the Thanksgiving Holiday. Sandy

will work on the location.

Section 4.10 of Article 4 - Board of Directors will be amended to read

"City of Virginia Beach Liaison

The City of Virginia Beach leadership shall appoint a person through the

Professional Support and Development Team to act as liaison to the Board of

Directors and membership of this Association. This person will not have a

vote on the Board, but will have official input to the Board and the

Association proceedings." The only change is to include the liaison must be a

PSDT member.

Barbara and Brenda will send a letter to the membership regarding future

Association activities as well as sending out surveys.

Next meeting will be February 15, 2012 at 9:30 AM.

Meeting adjourned at 11:35 AM.

 

Respectfully submitted.

Jane'N. Draper, Secretary

January 22, 2012

current committee reports and minutes will be archived under the "Links and Pubs" tab